Timecard management is an ongoing challenge for small businesses with hourly workforces. Late or incomplete timecards are a problem for all types of organizations.
Why are Accurate Timecards Critical?
Accurate timesheets submitted on time are necessary for:
- Paying employees
- Billing clients
- Allocating time and resources
- Complying with employment law
Regardless of their importance, employees forget to fill them out all the time. Your clients can make sure their employees turn in their timesheets with WorkforceHub.
WorkforceHub is Better than Excel and Google Sheets
Unlike spreadsheets, WorkforceHub automates time and attendance.
- Employees clock in on a hardware clock, web portal, or mobile app
- Creates digital timecards as employees clock in and out
- Employees see their schedule on their smartphone
- Syncs to a physical, web-based, or biometric time clock
WorkforceHub Timekeeping helps your small business clients:
- Eliminate missed punches
- Track meals and breaks
- Assign work hours to jobs
- Prevent early punches with schedule enforcement
- Track mobile and remote employees with geofencing
Train Employees on Time and Attendance Processes
Even with a timekeeping system, your clients can’t neglect training. They need to train new hires during onboarding. After onboarding, they can send weekly reminders. In addition, they can include timecard management as part of employees’ performance reviews.
While we’re on the subject of timecards, let’s address the legal issues.
Does the Employer Have to Pay When an Employee Doesn’t Turn in a Timesheet?
Yes. An employer can’t withhold pay for time worked. Under federal and state wage and hour laws, it’s the employer’s responsibility to track team members’ hours.
What if Someone Doesn’t Submit Their Timesheet?
When an employee doesn’t turn in a timecard, an employer can estimate from their past timecards or shift schedules. Remember that you will have to make up for it next time you run payroll. Hopefully, you will have their accurate timesheet by then.
Employers can document efforts to get the employee to turn in their hours. This may include emails or texts. The paper trail can help safeguard the employer in case the employee claims they were underpaid.
WorkforceHub Solves Late Timecards
WorkforceHub creates digital timecards as employees clock in and out, and it’s affordable for even the smallest businesses.
Help your clients upgrade their timekeeping systems to WorkforceHub and solve late timecards for good.
Swipeclock offers WorkforceHub, the Human Resources Management System (HRMS) that makes it easy to optimize the performance of your managers, employees, and company workflows.
WorkforceHub includes Hiring and Applicant Tracking, Timekeeping, Onboarding, and HR Management. WorkforceHub was created for busy employers who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and decrease labor costs.
We can get you up and running with WorkforceHub in a couple weeks. Contact us today to request a demo.
Or are you interested in becoming a reseller? Check out the Swipeclock partner advantage now.
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