COVID-19 RESOURCE CENTER
Latest news and resources for managing your
workforce through COVID-19
Your Employees are Suddenly Remote. Now What?
Employees across America are now remote working whenever possible. The first hurdles have been crossed–connection to the Internet, video conferencing, phone rerouting and so on.
Now it is time to think about how to make sure these workers are productive and focused. Give your employees 24/7 access to mobile time and attendance to track their hours. This simple change makes it easy for you and your employees to quantify their work.
Dealing with Dynamic Employee Scheduling Challenges
Social distancing and contingency planning make scheduling an ever more important and complicated task. Workforce efficiency and agile production can make the difference between staying open and closing the doors.
Employee scheduling software simplifies shift management, including real-time open shift creation and shift swapping. Underlying rules governing overtime, certifications, shift duration, and coverage ensure compliance and flexibility.
Switching Over to Clean Time Clocks
Time clocks are more important than ever. They provide the metrics needed to make decisions on labor allocation, cash flow, and prioritization. Both hourly and salaried employees should report their time. But how can you capture all time data safely and accurately?
Systems that rely on paper or spreadsheets do not have sufficient oversight. Systems that requre employees to touch a shared device are not safe. The safest and most accurate systems let employees clock in and out using their own devices or proximity cards.
Complying with Family First Leave Requirements
The Families First Coronavirus Response Act of 2020 is in effect from April 1, 2020 through December 31, 2020. Employers with fewer than 500 employees are required to provide employees with up to 10 weeks of paid family medical leave (FMLA). The first two weeks of the normal 12-week FMLA leave may be unpaid, but an employee may be able to be paid through the paid sick leave provision or other paid leave the employee has available.
Each quarter, these companies are entitled to fully refundable tax credits for both paid sick leave and paid FMLA. The tax credits are applied against an employer’s already-owed Social Security taxes. However, if that offset is not enough to cover these payouts to employees, then the Treasury Department is authorized to help cover the rest with cash payouts. In addition, the Treasury is directed to issue regulations to waive penalties for businesses not submitting their payroll taxes if they do so in anticipation of a refund under the new law.
- Provide employees with a special allocation of qualified PTO
- Track employee usage of qualified PTO separately from regular PTO
- Report qualified PTO usage in a compliant tax filing
Swipeclock products can help you create the allocation and track its use by employee simply and easily. These products can also manage your other time off and PTO accruals and usage.
Building Proof for Payroll Protection SBA Loan Forgiveness under CARES Act
The Coronavirus Aid, Relieft and Economic Safety (CARES) act is designed to provide relief for individuals and businesses that have been negatively impacted by the coronavirus outbreak. Key provisions include potential payroll tax deplas, small business loans, and business tax credits.
To qualify for SBA loan forgiveness, must document and report employment history to prove that they have maintained their workforce. Time and attendance software provides an audit trail of hours worked by all employees.
Know Where Employees Are, Using Geofencing and GeoLocation
Mobile time and attendance helps you track team members wherever they are working. Employees use a smartphone or tablet to clock in from any location. If you need to know if employees clock in and out at the right location, geofencing is the best way to do that.
Managers are more effective when they don’t have to monitor offsite employees. The system sends an alert if an employee punches in/out outside of the geofence. Managers can focus only on problem punches, not the in-bounds punches. Managing by exception saves time and improves efficiency.
Preparing for a Return to (New) Normal
We are all in this together. All businesses are affected by this crisis. We all have a new perspective. As the economy opens up again, business leaders need to consider how to best leverage their workforce in the new normal.
Virtually everyone will have new processes for ongoing safety and compliance. Social distancing will be with us into the forseeable future. Remote work may be a good option for part of the workforce going forward, as will dynamic schedules. Swipeclock can help you manage and communicate these changes with our Workforce HUB HR management system.
Ramping up Your Workforce to Meet New Demand
Essential businesses are competing for talent in an effort to meet surging demand. You need tools that will speed both hiring and onboarding new employees. We can help you with both. ApplicantStack makes it easy to post new jobs to all the popular job sites including LinkedIN, Indeed and CareerBuilder. The whole hiring process is streamlined and leverages modern communication tools like texting and video conferencing. As soon as you make an offer, you can begin the onboarding process so that new employees show up ready to work.
COVID-19 Related Blogs
Dear Partner, I am writing to let you know that we are with you as we face the COVID-19 global challenge. I know this is affecting your family, your employees, and your livelihood. I know you have concerns, just like I do. I want you to know we appreciate your...