Swipeclock + QuickBooks integration

Swipeclock product: WorkforceHub · Works with: QuickBooks Online · Connection: direct client-level API, built and supported by Swipeclock · Data flow: for each client, employee records stay in sync with QuickBooks Online and approved hours flow into their QuickBooks Online for payroll.

What you get as a partner

• A time clock to offer clients that QuickBooks itself does not include
• Payroll-ready hours in each client’s QuickBooks Online – no CSV exports
• Overtime, rounding and exception rules applied before hours reach payroll
• A stickier service bundle – time and attendance built into the payroll you already run

Swipeclock connects WorkforceHub to QuickBooks Online through a direct, client-level API, built and supported by Swipeclock. For each client, employee records stay in sync, staff clock in on a physical time clock, web clock or mobile app, and approved hours flow into that client’s QuickBooks Online ready for payroll.

QuickBooks is the accounting platform much of small-business America runs on, and QuickBooks Online is its cloud version. What QuickBooks does not include is a dedicated employee time clock – its time-tracking add-on runs as an app or a kiosk on a tablet the client supplies. That gap is the opening: as a partner, you bring the time clock the platform is missing.

In practice you roll it out per client. Each client connects their own QuickBooks Online, their staff clock in through Swipeclock – on a physical time clock, the mobile app or the web clock – WorkforceHub applies the pay rules and flags exceptions, and approved hours land in their QuickBooks Online. Your team reviews, maps any special pay types and runs payroll as usual.

• New revenue, no new platform. Add time and attendance to the QuickBooks payroll you already run and bill it as your own service – resell, refer or let Swipeclock handle the back office.
• Keep clients inside your bundle. Time and labor built into your service makes it stickier and harder for a client to unpick or take elsewhere.
• Round out your QuickBooks offer. Give clients the dedicated time clock QuickBooks itself doesn’t include – hardware, web or mobile – so they don’t go shopping for one.
• No re-keying at payroll. Approved hours arrive in each client’s QuickBooks Online automatically – your team stops transcribing timecards client by client.
• Accurate to the punch, fewer corrections. Overtime, rounding and exception rules are applied in WorkforceHub before hours ever reach payroll.
• Backed by Swipeclock. A dedicated partner team, guided onboarding and direct support – you’re not reselling a black box.

For each client, here is exactly what moves between WorkforceHub and QuickBooks Online – and what stays put:

• Employee sync – Yes. Employee records stay in sync so the client’s roster is always current.
• Payroll (hours) sync – Yes, with one step to know about. Regular hours map automatically. Because of QuickBooks Online API limits, other pay types – overtime, PTO and similar – are mapped on the QuickBooks side each time you process payroll. WorkforceHub keeps them separated and labelled, so mapping takes moments.
• Single sign-on – No. WorkforceHub and QuickBooks Online keep separate logins.
• Accrual sync – No. Track balances in WorkforceHub.
• Time-off request sync – No. Requests are managed in WorkforceHub.
• Onboarding, document sync and employee self-service changes – No. These stay in their home systems.

Integration type: direct, client-level API – no file exports or imports. Built and supported by: Swipeclock.

Once you’re a Swipeclock partner, rolling the integration out to a client is guided – Swipeclock’s team helps you connect WorkforceHub to the client’s QuickBooks Online and stays with you through the first payroll run. Per client it looks like this:

1. Connect the client’s WorkforceHub to their QuickBooks Online and authorise the integration.
2. Sync the client’s employee roster.
3. Set the pay rules: overtime, rounding, schedules and alerts.
4. Employees start clocking in – on the wall clock, mobile app or web clock.
5. Approve timecards, map any special pay types in QuickBooks and run payroll.

You will need, per client: a QuickBooks Online account with admin access and a WorkforceHub account.

• Accountants, CPA firms and bookkeepers who run client payroll in QuickBooks and want approved, rule-checked hours arriving on time – with a time clock they can offer as their own service.
• Payroll service bureaus offering time and attendance alongside QuickBooks-based payroll, across a book of clients.
• The clients you serve – businesses on QuickBooks Online with hourly staff who need a real time clock rather than a shared tablet. You bring them the integration and own the relationship; they use it every day.