Your small business clients have ACA obligations. In today’s post, we discuss compliance solutions.
First, some background. The Affordable Care Act (ACA) (informally “Obamacare”), was signed into law in 2010. The act was designed to raise healthcare outcomes, diminish costs, and improve methods of distribution and accessibility.
Are all small employers subject to the ACA?
Any organization with over 50 full-time or full-time equivalent employees (FTE) must meet ACA requirements. As part of this, the company healthcare benefits must meet basic criteria.
If you have clients with fewer than 50 employees, you can help them understand how workforce decision today can simplify ACA compliance when the time comes.
WorkforceHub Helps Your Clients Comply With the ACA
WorkforceHub from Swipeclock offers a quick, automated solution for ACA compliance.
The first thing your clients need to know is how important it is to track employee time accurately. Hopefully, they are already doing that for payroll. Similarly, for ACA, business owners need to know who qualifies as a FTE or Full-Time Equivalent employee. WorkforceHub tracks hours to determine each employee’s status, whether FT or FTE. It also produces an electronic paper trail for accurate reporting. In addition, WorkforceHub creates a Work Week and Work Month report. These allow your clients to see employee hours per week or month at a glance.
Furthermore, WorkforceHub is a fully integrated HR system. This means timekeeping syncs with scheduling, timesheets and other functions. For example, when managers create schedules, they can see things like PTO and FMLA-qualifying time off.
What if my clients have employees whose hours vary and they want to keep them under the full-time limit?
The qualifying number of hours that determine an employee’s status as a FT or FTE is 30 per week or 130 per month. Therefore, if your clients want to keep an employee part-time, they can’t work more than 30 hours/week.
With WorkforceHub, your clients can set thresholds on hours worked and create reports to identify employee status.
5 Ways to Avoid ACA Penalties
To recap, here is your 5-point plan for small business ACA compliance:
Determine your employees’ ACA status—Full-time or Full-time Equivalent.
Under the ACA, full-time is defined as working an average of 30 hours a week or 130 hours a month. In addition, a full-time employee must work more than 120 days in a year.
Track employee work hours to the minute.
Set thresholds on the number of hours employees can work.
Keep accurate, auditable timekeeping records.
Consult time and labor reports to see the big picture and spot trends.
As mentioned, Swipeclock has affordable HR software to make all of this possible with the ease of system automation.
Swipeclock offers WorkforceHub, the powerful, fully-integrated HR solution that makes it easy to optimize the performance of your supervisors, employees, and business.
WorkforceHub includes Time and Attendance, Scheduling, PTO Tracking, and Benefits Management. When you streamline and automate your workflows, you can decrease labor costs. At the same time, you can start focusing on improving your culture.
We can get you up and running with WorkforceHub quickly. Contact us today to request a demo.
Home Health Agency Case Study Home healthcare agencies have considerable growth opportunities in today’s market. However, with thin margins, growth requires good management. This case study explains how WorkforceHub helped a 30-employee for-profit home health agency improve their labor processes. As a result, they improved both their CMS rating and employee morale. Labor Management Challenges […]
Have your clients integrated payroll and time and attendance? It’s easy and makes things a whole lot easier for employees, managers, and HR team. Today’s post is for your clients that have separate payroll and employee time and attendance systems. What’s the problem with separate payroll and time and attendance systems? If your systems are […]
At Swipeclock, we offer solutions that help our partners achieve the following goals: Maximize payroll efficiency Improve long-term retention Increase annual revenue We have built integrations with various payroll platforms to meet the first goal on that list. Additionally, our file export works with any system, connecting timekeeping data to payroll for improved accuracy. We […]
Base Camp Live started with a bang in Las Vegas – the perfect place for innovation and a party rolled into one. The day prior to the Independent Payroll Providers Association (IPPA) Spring Summit, Swipeclock hosted our first Base Camp Live partner meeting. The session updated our partner network on compliance issues, our product roadmap, […]
We’re outlining another of the ways WorkforceHub will provide a better experience for you and your clients: client empowerment. Your clients no longer have to rely on you for every routine need or challenge that pops up. Instead, they can use tools and features to walk through setup processes on their own. Even seemingly brief […]
Payroll errors are incredibly common, with a recent study indicating that employers make an average of 15 corrections per pay period. If these errors get fixed before the payroll is processed, everyone involved can breathe a sigh of relief. But when that doesn’t happen, mistakes can cost thousands, both in the time spent to resolve […]
Welcome to part two of our five-part series: How WorkforceHub will Provide a Better Experience for You and Your Clients. In this post, we’re discussing the advantages of building faster custom PTO accruals policies. Custom accruals can help you better manage PTO for your clients and their employees. Additionally, they reduce the risk of errors […]
Trion Solutions Inc., (Trion) a Professional Employer Organization (PEO) and HR Outsourcing organization, honored Swipeclock with its Triumph Partnership Award for 2022. This award, also referred to as “Partner of the Year,” was started in 2020 in an effort to recognize the external vendors, suppliers, consultants, and others that support Trion in its efforts to […]
We’re outlining five ways WorkforceHub will provide a better experience for you and your clients, starting with improved efficiency. Efficiency may sound like a corporate buzzword, but it’s actually a vital aspect of a thriving business. The term refers to how effectively a company can generate its products and/or services in relation to the money […]
There is much more to running a restaurant than coming up with delicious food–although that’s key. For example, you have to keep your restaurant staffed at the right levels to provide great service to your guests. In addition, you need to track employee work time accurately to comply with minimum wage, overtime and predictive scheduling […]
FOR IMMEDIATE RELEASE South Jordan, Utah – January 10, 2023 En route to its annual Summit Partner conference, Swipeclock will host one-day training events throughout 2023 to support partners in reaching their growth and success goals. Swipeclock is proud to announce Base Camp Live, a series of in-person events designed to help its partners get […]
