How Does a Biometric Time Clock Reduce Labor Expenses? 4 Simple Ways To Cut Fixed Costs

Mar 26, 2020
Time Management

biometric time clocks for small businesses South Jordan

Do your clients have hourly workers? We suggest offering them a biometric time clock. There is no better way to limit labor costs if you have hourly workers.

4 Ways Biometric Time Clocks Lower Fixed Costs

  1. Prohibit time theft by buddy punching
  2. Eliminate time theft by hours padding
  3. Eliminate out-of-schedule punches
  4. Prevent payroll mistakes

What Is a Biometric Time Clock?

Biometric employee time clocks identify employees and track their work hours. Biometric clocks can sync with employee time and attendance software. Talk to Swipeclock to learn how TimeWorksPlus syncs with our time clocks.

How Do Biometric Clocks Prevent Employee Time Theft?

A biometric clock identifies each staff member by their unique biological identifier. There is no practical way to cheat the system.

Small employers are taking advantage of affordable biometrics.

With paper timesheets, it’s easy for an employee to add a couple of minutes before or after a shift. These minutes add up. Even a small company can lose up to four hours a week per employee.

Employees also steal hours with ‘buddy clocking’ or ‘buddy punching.’ This is when an employee clocks in for an employee who isn’t at work. The ‘buddy clock’ method prevents the absent employee from receiving an attendance penalty. It also ensures that their paycheck isn’t reduced. U.S. businesses lose over $370 million a year to time theft.

All types of time theft increase payroll expenses. Flagrant abusers can cost their employers thousands of dollars every year. A biometric time clock can cut your payroll expenses by 10% (or more) by preventing time theft.

How Do Biometric Clocks Improve Payroll Accuracy?

People also make payroll mistakes unintentionally. These include math errors on paper timecards, data entry mistakes, and lapses in memory. How many people touch each timecard with a traditional system? Three or more including 1) the employee, 2) the manager, and 3) an HR or payroll staff member. Each manual step is vulnerable to human error.

When a timecard error isn’t caught and corrected, it triggers an inaccurate paycheck. When the employee tells the manager or HR team about the error, they have to issue another check. And fix inaccurate vacation calculations.

The error could also affect overtime benefits. If a tipped employee doesn’t get paid accurately, it may affect minimum wage. In all scenarios, timecard mistakes create frustration for employees, managers and administrators.

How Does a Biometric Time Clock Sync With TimeWorksPlus?

TimeWorksPlus integrates with our biometric time clocks. When you sync TimeWorksPlus with a biometric clock, you gain more control. You also automate many inefficient processes.

This is how it works:

  • The employee clocks in with the biometric clock.
  • The clock identifies the employee and records the punch time.
  • TimeWorksPlus adds the hours worked to the employee’s digital timecard.
  • At the end of the payroll period, TimeWorksPlus imports the hours into your payroll system.

TimeWorksPlus also has:

  • Breaks/meals management
  • PTO accruals tracking
  • Missed punch alerts
  • Overtime notifications
  • Intelligent ’employee-aware’ prompts
  • Customizable compliance settings

How Does a Biometric Time Clock Synced To TimeWorksPlus Reduce Missed Punches?

The clock prompt will present only logical options to each employee. For example, suppose a staff member is already clocked out for a meal. When he returns, the clock prompt will only present and END MEAL option.

How Does a Biometric Time Clock Synced To TimeWorksPlus Enforce Schedules?

If an employee attempts to clock in before the scheduled shift start time, the clock will deny access. A prompt will notify her of her designated start time. She can’t clock in until that time.

Contact Swipeclock for information regarding WorkforceHub™ UPGRADE TODAY

Swipeclock offers WorkforceHub, the Human Resources Management System (HRMS) that makes it easy to optimize the performance of your supervisors, employees, and business operations.

WorkforceHub includes TimeWorksPlus, TimeSimplicity, TimeWorks Mobile, and ApplicantStack. We’ve just added applicant tracking, onboarding, benefits enrollment, performance reviews, and employee engagement! WorkforceHub was developed for busy employers like you who need to reduce cost-per-hire, streamline scheduling, automate time tracking, maintain regulatory compliance, and reduce labor costs.

We can get you up and running with WorkforceHub immediately. Contact us today to request a demo.

Or are you interested in becoming a reseller? Check out the Swipeclock partner advantage now.

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