Case Study: Retail Employee Scheduling and Timekeeping

Jul 19, 2017

Case Study

Swipeclock helps sportings goods business save with time and attendance compliance, considerably simplified scheduling, and mobile management.

Northwest Outfitters is a small retail chain tackling the challenges of selling in the competitive outdoor sports sector. Managing a specialized labor force across 5 locations became their focus as an opportunity to substantially reduce costs and gain a competitive advantage.

Workforce Management is a key sore spot for retail companies with numerous departments. Northwest Outfitters’ primary challenge is keeping unique departments staffed with the right people while reducing costs with viable cross-department coverage. They also wanted to address one of their largest budget issues; unplanned overtime.

Except for a small group of supervisors, all sales associates are part time. When there is a staffing crunch, it can be nearly impossible to keep part-timers from working forty hours or more. Holiday breaks and year-end staffing has added scheduling snags and compliance pressure with the burden of tracking and reporting.

WorkforceHub Integration Creates Savings

healthcare employee scheduling system South Jordan With TimeSimplicity, the scheduling solution in WorkforceHub, department managers developed standard schedule templates for busy and slow sales periods, which vary from department to department. With the standard schedule in place, managers can drag and drop to adjust to changing conditions. This has been a key time saver for managers, and with pre-defined alerts, has provided a considerable reduction in unexpected overtime.

SOLUTION — WorkforceHub

TimeSimplicity for automated scheduling and mobile coordination.
TimeWorksPlus for integrated time and attendance tracking.
Mobile access provides employee access and management control.

Employee Empowerment

Before WorkforceHub implementation, staff members continuously contacted managers about shift revisions, time card foul-ups, and PTO accruals. With Employee Self Service (ESS), employees clock in/out from their mobile device, manage their own time cards, submit time off requests, and monitor accruals without having to reach out to a supervisor. With the intuitiveness of PunchLogic, time card mistakes are no longer a considerable problem.

Easy Administration

When staff members handle shift changes, all managers have to do is confirm them on the Virtual Trade Board. TimeSimplicity even alerts the employees affected when a shift change is approved! With job codes and employee groups, employees with the appropriate skills are scheduled in the corresponding departments. This helps maintain excellent customer service for which Northwest is known.

No More Compliance Headaches

With customized overtime notifications, managers are notified when part-time employees are approaching full-time hours, and full-timers are approaching overtime. They don’t need to be continually monitoring time cards to keep team members working within the prescribed hours. In the case of a DOL audit, reports can be created instantly from attendance data that was automatically captured and recorded.

Northwest Outfitters is benefitting from reduced labor amounts, improved scheduling, automated compliance tools, and staff members who are much happier with their jobs.

UPGRADE TODAY

Swipeclock offers WorkforceHub, the powerful, fully-integrated WorkforceHub that makes it easy to optimize the performance of your managers, employees, and business.

WorkforceHub includes TimeWorksPlus, TimeSimplicity, and TimeWorks Mobile. WorkforceHub is created for busy employers like you who need to streamline scheduling, automate time and attendance tracking, maintain regulatory compliance, and lessen labor costs.

We can get you up and running with WorkforceHub immediately. Contact us today to request a demo.

Or are you interested in becoming a reseller? Check out the Swipeclock partner advantage now.