Workforce Management is the hottest topic in time and attendance and scheduling.
Combining employee timekeeping with scheduling offers many ways to save money.
Human Resource (HR) managers have a lot of reasons to want to save money. Budget cuts, new hires, increasing benefits, and the company party are only a few.
Not to mention that HR isn’t a profit center, so the only way to help the bottom line is to save.
But saving money isn’t the only good reason. There are more reasons to upgrade than you might think.
SwipeClock Workforce Management Suite
Before we move on, I want to clarify that the rest of this article will discuss SwipeClock software.
SwipeClock offers industry-leading workforce management software.
TimeWorksPlus is SwipeClock’s automated time and attendance software.
TimeSimplicity is SwipeClock’s automated scheduling software.
SwipeClock Workforce Management Suite includes TimeWorksPlus and TimeSimplicity. They work together in an integrated solution that operates in the cloud.
Together they offer a lot of good reasons to upgrade.
Let’s take a look at a few:
Complete Shift Coverage
When it comes to covering shifts, you’d rather the employees did the work. Now they can.
Employee self-service empowers your employees to fill shift gaps.
When an employee needs to miss a shift, they can add it to the virtual swap board. Other employees can grab up the extra time.
Managers can make approvals online.
Done. No more:
- late-night shift-juggling,
- calling marathons,
- pleading with your last chance at filling the gap.
Employees can swap shifts, take time off, or grab a little more. All on their own.
Managers can leave the heavy lifting to the system. Overtime alerts, job roles, and lockouts make sure that the right person fills the gap.
Mobile access means your managers can take care of business from anywhere, and in no time at all.
Integration means fewer mistakes by human input.
And if you’re still relying on human input, you know exactly what I’m talking about… The cost of human error.
A single error in timesheet reporting can cost a company thousands.
Finding that single error in a virtual data haystack can take hours, days or weeks.
The American Payroll Association (APA) studied mistakes in timekeeping computation. They estimate a company can lose as much as 8 percent of annual gross payroll from mistakes.
Mistakes are easy to make, hard to find, and always cost you money.
TimeWorksPlus does all the computing for you. There’s no manual entering. That means no opportunities to transpose numbers, skip an entry or misread a card.
TimeWorksPlus also integrates with payroll. That means you won’t have to transfer data to a different system after recording time.
Every automated step saves you time and the risk of costly human error.
If you’re a small business with few resources, the last thing you need to worry about is compliance.
The Affordable Care Act (ACA) has a lot of small business managers on the edge of their seat. Watching hours, tracking overtime and avoiding limits. It’s a wonder anyone gets any sleep around here.
The Fair Labor Standards Act (FLSA) is another regulation that keeps managers up at night. Calculating overtime pay, logging records and confirming data are only the beginning.
You can waste a lot of time with paper, or you can install automated workforce management.
TimeWorksPlus takes care of all the compliance tracking for you. Answer a few questions on setup and let the system take care of the rest:
- Time tracking
- overtime alerts
- Payroll Based Journaling (PBJ) and
- job role tracking.
*All built-in and ready to ease your nighttime worries.
It gets better…
Protection From Audit Emergencies
The next time you experience one of those surprise audits, you’re prepared.
TimeWorksPlus and TimeSimplicity work together to record accurate compliance data. They warn you when limits are close, and alert you when job roles aren’t aligned.
Automated record keeping takes the work out of compliance. It also makes it easy to create audit-ready reports. Whenever you need them.
ACA, FLSA and PBJ tracking are all automated. Audit-ready reports are at your fingertips whenever you need them.
Compliance is no longer a reason to stay up at night.
Audits are no longer a reason to scramble the office into a frenzy.
TimeWorksPlus has your back so you don’t have to worry.
Reduced Confusion For Managers and Employees
A centralized manager hub and employee self-service mean everyone is on the same page.
Managers across different departments have access to the same, current schedule. Work history and job roll data are available when they need it.
Employees have up-to-the-minute information about time, payroll, tax and Personal Time Off (PTO).
Employees ask fewer questions when they have the data at their fingertips.
Managers have more answers when they need them.
TimeWorksPlus gives your organization a real-time look at all the data. Everyone is on the same page and the fog of confusion is gone.
Workflow streamlining is all about integration.
We’ve talked a bit about automation, which is key, but streamlining your workflow will save you a lot of time.
TimeWorksPlus and TimeSimplicity integrate with payroll to make a complete and cohesive system.
When your system is complete and cohesive, you don’t have to worry about how to get date from one to the other.
Automated data handoff saves time, and allows you to trim tasks from your workflow. Automation also eliminates the risk of error, so you can trim double-checking, too.
Integration gives you a lot of opportunity to streamline your workflow.
Time and attendance, scheduling, and payroll all talking together. There are a lot of gaps between these systems. You can trim a lot of process with Workforce Management Suite.
Data integrity is another reason to upgrade to an automated Workforce Management Suite.
We’ve already talked about the importance of record keeping. Avoiding errors is still fresh on our mind.
What about payroll data integrity?
One of the big problems with manual timekeeping is the risk of changing data. Employees forget to record time. Managers make mistakes.
Going back to change or update a record can compromise the chain of integrity. Changes can cascade to other systems and create errors in payroll.
These areas of risk add up to the potential for data to be inaccurate.
Worse, a fix that isn’t carried to other systems can send an audit into a spiral.
Reduce Buddy Punching And Employee Time Theft
We’ve heard this story a dozen times; buddy punching and time theft are rampant.
Think your workforce is honest? Think again. Study after study show that employees justify minor adjustments on their time cards.
Minor adjustments add up to thousands in the span of a year.
It gets worse…
Small business surveys show that employees often cover for each other when one is late. Buddy punching costs the small business community millions every year.
Automated workforce management solves this problem. Employees have fewer opportunities to game the system.
Time and attendance constraints limit early punch ins. Biometrics assure personal attendance. Conditional options prevent punch errors.
It all adds up to fewer opportunities for employee theft, whether intentional or not.
Automatic Upgrades To The Latest Version
One of the more practical reasons to upgrade is upgrades.
SwipeClock Workforce Management Suite is a cloud-based solution. That means you are always working on the latest version.
Updates are automatic. You won’t have to install a thing to be on the latest version.
Not only is this a tremendous time-saver, but it means you will always be on the latest update for compliance.
There’s a certain peace of mind when it comes to knowing you are on the latest version. And even better when you’re not the one who has to do the updating.
Save Manager Time For More Important Things
…Like free weekends.
Think about that for a second as you remember the last time you almost spent the night working on payroll.
Collecting time cards, recording entries, transferring to other systems. Things can go so smooth some weeks. Other weeks can bring you to the edge of tears with a single entry mistake.
Countless weekends will disappear into time-card turmoil for small businesses.
It’s not hard to see there are many reasons to upgrade to automated workforce management. Saving money is only the beginning.
It’s important to remember saving money is still on the top of the list. But it’s nice to know saving time and peace of mind are good reasons, too.
SwipeClock Workforce Management Suite. TimeWorksPlus, TimeSimplicity, and the payroll platform of your choice.
Save money, save time, and restore peace of mind.