It’s unfortunate that offboarding is a buzzy topic right now. It’s unpleasant even when business is booming. Mass offboarding of valued employees can be overwhelming.

Nevertheless, it’s important for HR directors to get it right.

What is offboarding?

Offboarding is the process of ending the employment relationship between an employer and employee. There are multiple scenarios:

  • An employee is laid off
  • An employee is terminated
  • An employee resigns voluntarily
  • An employee retires
  • The business closes

When an employee leaves, it triggers a chain of events. And all of them need to happen quickly. Collect company property. Revoke credentials to software and online accounts. Re-assign job responsibilities. Handle benefits termination or continuation. Reconcile unused PTO.

Retool, Retrench, and Rebuild Framework

In the retrenching phase, remote offboarding can ease the administrative burden on downsized HR teams overwhelmed by new COVID-related emergency paid sick leave and FMLA obligations.

Offboarding requires a boat load of paperwork

In the era of WFH and social distancing, digital HR is a must. An HRMS allows you to handle everything remotely and securely.

I left a company 6 months ago and still have full access to their AWS, DNS, customer data, etc. I’ve sent the head of IT three emails now. I’ve debated redirecting their DNS to a security consulting firm. Reddit

This Reddit example illustrates one of the dangers of haphazard offboarding. A cloud-based HRMS provider has sophisticated data security protocols. Data security isn’t the only benefit–though it’s a biggie. There are many other advantages of using an HRMS for termination procedures. Here’s the complete list.

7 benefits of using an HRMS for remote offboarding

  1. It’s easier for everyone–no one needs to come to the office
  2. It’s standardized
  3. It’s efficient
  4. It’s thorough
  5. It’s secure
  6. It simplifies compliance
  7. It protects your employer brand

A Human Resources Management System (HRMS) is the logical choice for offboarding. It handles hiring, onboarding and ongoing HR management throughout the employee life cycle. Offboarding is a critical part of the employee life cycle.

HRMS Offboarding Tools/Features

  • Customizable offboarding checklists
  • Internal task assignment with reminders
  • Termination paperwork with e-sign and completion confirmation
  • Real-time analytics and reporting

An HRMS allows you to create a checklist for any HR process. Authorized users can log in to make sure tasks are completed and follow up with anything that’s still missing. The former employee will be able to view documents instantly at his or her convenience. Assigning internal tasks ensures that every box is checked. Nothing is overlooked.

Improving efficiency gives HR more time to sort out the new coronavirus-related policies.

Protect your employer brand

It has always been important to protect your employer brand. And never more so than in the era of rampant job hopping. The global health and economic crisis has put job hopping on steroids.

Ensure departing employees aren’t soured by your process. Remember Steve Jobs and Twitter’s Jack Dorsey were both boomerang employees. Leave the door open for your superstars to return.

WorkforceHUB HRMS

SwipeClock WorkforceHUB is an affordable and easy-to-use Human Resources Management System. It automates the employee life cycle from new hire to engaged employee to the end of the employment relationship. Breaking up is hard to do. WorkforceHUB makes it easier.

SwipeClock is here to help as your business retools, retrenches and rebuilds due to the COVID-19 pandemic. If you aren’t rebuilding yet, we hope you will be able to begin the process soon.

 

Content strategist and corporate blogger (2000+ posts). Her work has been featured on G2's Learning Hub, Human Resources Today, CloserIQ, Better Buys and over 500 business websites. She plays bluegrass mandolin and enjoys hiking in the red rock wilderness of southern Utah. Connect with me on LinkedIn
Liz Strikwerda